How to Track Team Performance? 6 Best Ways

Team performance or productivity is the team’s overall efficiency and effectiveness of input into achieving the common goal. The team’s productivity depends on each team member’s performance.

Productive teams may be considered assets as they elevate the quality of work, improve task completion rates, and bring in profits. However, teams are not created by themselves; employers make them through guiding, training, and motivating team members. They can’t do all these things if they are unfamiliar with what’s happening in the team. 

Tracking a team’s performance is the only way to get the required insights into productivity to improve the team’s performance.

6 Best Methods to Track Team Performance 

By monitoring team performance, you can identify areas where the team excels and areas that need improvement. It helps with efficient resource utilization, setting future goals, and defining further strategies. Further, it promotes accountability and motivates the teams to do more to improve performance. 

First, you need to measure current performance to achieve all these goals. There are several ways to track team performance. All these methods are effective, and you can choose the ones that best suit your requirements. 

1. Determine KPIs

Key Performance Indicators (KPIs) are quantifiable metrics that measure progress towards a specific goal. Most companies predefine KPIs for each employee so they can track their performance and evaluate their appraisals and bonuses. 

To measure performance, identify relevant KPIs for individual employees and teams. These KPIs will allow you to define success and track how effectively individuals and the team as a whole are contributing to improving productivity. 

KPIs are set specific to roles, departments, or overall company objectives. Here is how to utilize KPIs effectively to track a team’s performance. 

• Choose metrics that directly align with your team’s goals.
• Ensure your KPIs are SMART- Specific, Measurable, Achievable, Relevant, and Time-bound. 
• Regularly monitor KPI performance and analyze trends. 

Deciding KPIs that incorporate the above points will establish a clear benchmark for measuring performance. Share them with your team so everyone is on the same page. 

Want to have complete insight. Read our Guide on How to Set SMART Goals! 

2. Conducting Performance Reviews and Feedback

Conducting performance reviews is the most common and used productivity tracking method. Managers and team leads are usually responsible for their team members’ work. They closely monitor the work, so they are the most reliable source for providing their team productivity insights. Performance reviews are feedback from these relevant managers and team leads. 

This feedback is usually based on completing daily tasks and one-on-one meetings with team members. They offer opportunities to assess individual and team performance and shortcomings. You can schedule quarterly or bi-annual reviews with team leaders and managers to gain insights into employee performance, challenges faced, and areas for development.

Additionally, you can also solicit feedback from other team members and managers. This 360-degree approach provides a holistic view of performance and creates a culture of open communication. Apart from tracking performance, you can use this feedback to identify areas for improvement, conduct training sessions if needed, and establish further goals. 

3. Tasks and Goal Completion Ratio

A straightforward method for tracking a team’s performance is monitoring the rate of completed tasks in a specified time range. Usually, managers assign tasks for a week or two, also known as sprints. 

To evaluate the productivity ratio, you need to determine how many tasks were assigned and how many were completed. For instance, a team was assigned ten articles to write for a week. However, the team only managed to do 9. So, the productivity ratio was 90%. 

For this method to work, you must record tasks assigned to each team member. To keep records, you can use worksheets or Kanban boards with all the tasks mentioned. After completing them, you can mark them done.

First, the team’s overall performance is reviewed, and then you can move on to recognize shortcomings individually. This technique promotes collaboration among the team and allows all employees to work together to improve the team’s performance.

4. Cycle Time

Cycle time is the time that an individual or a team takes to complete a specific task or project. The productivity depends on how quickly they complete the task. The shorter the time cycle, the higher the productivity. 

Cycle Time is a commonly used technique. Most managers admire teams that complete their work early. It positively impacts their perception of the employees, and they consider such teams efficient and motivated to work for the business. 

With Cycle Time, you can assess the efficiency of your team’s workflow, identify potential opportunities, and present these teams as inspiration for other teams. With the insights you get through tracking cycle time, you can optimize resource allocation for other teams. 

In addition, if the team’s cycle time is longer than the set standards, you can use the data to identify areas where streamlining processes is required. You can check if the goals are realistic and if they need revising. By opting for Cycle time, you gain valuable insights that help you make data-driven decisions for the organization. 

5. Quality and Error Tracking

Generally, productivity is measured in terms of completing tasks in a flow. However, you cannot measure actual productivity without considering revisions and error tracking. While completing tasks promptly is essential, the quality of the work delivered is equally crucial for effective performance. 

Getting the actual insights of a team’s performance by tracking errors and revisions is essential to prepare the task. To check the quality of the task, you can calculate the accuracy ratio and whether it is complete. In addition, you can check the consistency of the team’s work. If there are fluctuations in task submission, the performance is not up to par. 

Similarly, tracking errors involves identifying, documenting, and analyzing errors to understand their root causes. So, when it comes to how to track team performance with the error ratio, you can implement quality assurance measures or hire a QA team to track the number of errors. Based on their feedback, you can identify the team’s performance. Feedback from stakeholders, managers, or team members may also be incorporated to get the actual ratio. 

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6. Self Monitoring  

Self-monitoring involves encouraging team members to monitor themselves and track their productivity. Ask them to prepare sheets and to-do lists of their daily tasks and share those with the managers or the team leads. 

The self-monitoring technique allows the team members to be more open about their potential and feel more empowered. There are fewer chances of conflicts, and both management and the team are on the same page. 

Set personalized meetings and periodic check-ins to discuss progress and results. This way, you can measure productivity and get the employees’ perspective. Compare this data with the other methods to determine the options for improvement. 

How to Track Team Performance Through TimeBee

While all the techniques are being used in the businesses, and they are using tools to measure productivity, these techniques take time. Fortunately, numerous tools can help track productivity and offer detailed insights in just a few seconds. 

TimeBee is a time tracking and monitoring tool that offers in-depth insights into your employee and team’s performance. It ensures accountability and keeps the team on track for completing their tasks. TimeBee provides a suite of features encompassing various aspects of tracking team performance.

Time Tracking

TimeBee tracks accurate time from start to finish. It shows the consistency of your employee’s work and the number of breaks you have taken throughout the day. These insights are for individuals; however, they can help identify the causes of a team’s inability to achieve productivity. 

Task and Project Progress 

TimeBee tracks time against tasks and projects. Within TimeBee, you can add a project and tasks and then assign them to the team that is supposed to work on them. It evaluates the time it takes to complete the tasks and the project, and you can check the team’s overall performance for a particular task or project.

Productivity Reports 

TimeBee generates multiple productivity reports from where you can get details about the team’s performance. You can check the websites and apps that your team uses. These insights show the actual productivity percentage based on the time spent on the productive websites and apps set by the management. 

You can also get customized productivity reports for any selected timeframe. You can check your team’s performance data for up to six months. 

By utilizing TimeBee, you can access real-time individual and team performance data, allowing for proactive changes when needed. Furthermore, it promotes ownership and boosts accountability within your team. With the data, you can track your team’s performance and make data-driven strategies to improve it. 

Conclusion 

Team Performance is necessary for meeting deadlines and creating a seamless workflow.

By combining these methods, you can develop a performance-tracking system that helps you identify inefficiencies and bottlenecks. After placing the issues, you can strategize and take action to improve the team’s performance. 

However, manual tracking is complex and time-consuming. Utilizing TimeBee can save you time and streamline an effortless process of tracking and improving your team’s performance.

By achieving performance-driven growth, you can build a motivating culture, educate your employees, and drive your business toward success.

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